Town of Mineral
Post Office Box 316
102 E. First Street
Mineral, VA 23117
540-894-5100
Email: mineral@louisa.net

Minutes of Town of Mineral Council Meeting
7:00 p.m.
June 11, 2007

Roll Call

Invocation was given by Roy Payne.

Public Comments
Albert Gutkenst presented the Town with a certificate for their efforts of keeping the community clean.
Dr. Thomas stated that the beautification committee should also be acknowledged for their efforts of beautifying the town.

Adopt Agenda (add or take away items at this time)
Under old business add removal of debris at the old elementary school.
Brooks Besley made a motion to adopt the agenda as amended. Roy Payne seconded the motion. Motion passed 5/0 with None voting in the negative.

Approval of May regular meeting minutes
William Thomas made a motion to approve May regular meeting minutes. Brooks Besley seconded the motion. Motion passed 5/0 with None voting in the negative.

Approval of June 2007 bills to be paid

Mrs. Wilson-Kube asked for the division of the attorney bills pertaining to Jarvis case.

Roy Payne made a motion to accept June bills to be paid with the division of the attorney bills pertaining to the Jarvis case. Brooks Besley seconded the motion. Motion passed 5/0 with None voting in the negative.

Roy Payne made a motion to approve the attorney bills pertaining to the Jarvis case. William Thomas seconded the motion.Motion passed 4/1 with Bernice Wilson-Kube voting in the negative.

Standing Committee Reports:

Beautification / Anti-Litter Committee: Mayor Edwin Keller thanked Bernice Wilson - Kube and Pam Harlowe for their work towards the banners. Mrs. Wilson-Kube stated that the banners had been installed and the flower bed at the little league field had been planted. The committee had also discussed having a function at Walton Park to raise money for the additional purchase of banners. The idea is merchants or yard sellers purchasing booth space and local bands playing later on in the evening. Mr. Maus raised the question of the process of the giving of the money to the Town. Bernice Wilson-Kube stated that the money would go directly to the beautification committee. Mr. Thomas stated that he felt this should be recorded in the budget some how.

Budget & Finance Committee: This will be discussed in old business.

Cemetery Committee: No report

Economic Development Committee: No report

Personnel Committee: One of the part-timers has left.

Police & Legal Matters Committee: There is more police presence in the Town.

Streets Committee: Bernice Wilson-Kube stated that she does not feel that the marking in front of the BBQ shop will have any affect on the doubling up of lanes. There still are many issues of the stop light and how the lanes are being interpreted.

Walton Park Committee: Mr. Besley has handled some of the hazardous concerns at the park, with the issues of trees leaning or dead.

Water & Sewer Committee: No Report.

Roy McGehee arrived at 7:52 p.m.

New Business:

Bishop memorial plaque - The plaque is for the comment rive of the gentlemen that surveyed the Town of Mineral. They are looking for a place to have this plaque mounted. The grandson asked if the Town would provide the base for the plaque. The Mayor suggested that this plaque could be mounted at a new Town hall when one is built. The plaque would be seen by more people. The Mayor asked the Town Manager to let the grandson know of the town's idea concerning the placement of the plaque at the new building. Interim placement would be at the historical society facility at the old Mineral Baptist Church.

Old Business:

Setting of rates and fees 07/08 year- Mr. Payne stated that the Town was offering a tremendous service to the out of town customers. Discussion followed. Roy Payne made a motion to accept the proposed rates for the 2007/2008 as advertised. William Thomas seconded the motion. Motion passed 6/0 with none voting in the negative.

Adoption & appropriation of budget for 2007/2008 - discussion followed, Mr. Thomas stated that in terms of the budget, the report should show the budget item first, then the actual should be second. The Town Clerk will speak with the designer of the software. It was suggested that the cemetery account should become an enterprise account. Dr. Thomas thought the cemetery account is misleading. Roy Payne made a motion to adopt the budget as advertised. Pam Harlowe seconded the motion. Motion passed 6/0 with None voting in the negative.

Recodification - all companies agreed to honor the previous quote. Bernice Wilson-Kube stated the committee would like to go with General Code. General Code is also used by the Town of Louisa. Bernice Wilson-Kube made a motion to accept General Code to do the recodification. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative.

Removal of debris at old school - A certified letter was sent to Mr. Morgan and the letter was returned unclaimed. Since Mr. Morgan has town know addresses, it was felt any information sent to Mr. Morgan should be sent to both addresses. Mr. Thomas does not feel comfortable if the letter was only sent to one address. The letter should be resent to both addresses and give an additional 30 days from receipt. That the dangerous fence is still up and include the travel trailer that is now located on the property.

Roy Payne made a motion to go into closed session for the purpose of discussing personnel, litigation, and property acquisition pursuant to 2.2-37 11 A1, 2.2-37 11 A3, and 2.2-37 11 A7. Bernice Wilson-Kube seconded the motion. Motion passed 6/0 with None voting in the negative.

Roy Payne made a motion to go back into open session. Bernice Wilson-Kube seconded the motion. Motion passed 6/0 with None voting in the negative.

Bernice Wilson-Kube made a motion to drop the Jarvis suit and offer to remove the six hookups. William Thomas seconded the motion. Motion passed6/0 with None voting in the negative.

Roy Payne made a motion to adjourn. Roy McGeHee seconded the motion. Motion passed 6/0 with None voting in the negative.

Meeting adjourned at 9:06 p.m.